MINUTES OF MEETING

Attendance : 17

Attendees : Anitha, Amaran, Baba Raq, Bhavya Darshini, Francis, Gokul, Kamali, Keerthana, Manikandan, Monish, Nandhini, Praveen, Rasaiya, Saravanan, Surath, Trillia, Yazhini 

Facilitator : Ms. Yazhini

1.Reflection

Suggested Topics:

• How to approach official on repairing / maintenance on road /infra — (vote -1)

• Need for streamlining reservation — (vote – 0)

• How to build corruption free government — (vote – 6)

• Are we really happy? — (vote – 13)

• Mentality towards covid -19 — (vote – 9)

Are we really happy?

• Mr. Rasaiya – Are we really happy in what we are doing/enduring with?  Have raised this question for self introspection while rushing to the end of the financial year where people rush up with backlog completion and  build new hope for better(yearn) tomorrow.
• Ms. Anitha – Happy with the opportunity to help others and family support. Often facing some problems which eradicates the bliss
• Ms. Kamali – Happy when being with friends and doing favourite things while holding some difference with society
• Mr. Monish – Sports gives happiness as it’s a passion however unhappy with parent’s constraints in doing the same
• Mr. Gokul – Wishing to continue UPSC exam preparation which is on hold due to family situation 
• Ms. Trillia – Happiness in satisfaction and hope for desired things. Often strive to be balanced.
• Ms. Yazhini – Habit of feeling happy in every tiny thing and situation. Similarly working on social disagreements.
• Mr. Francis – Being alone, traveling, exploration, and so gives happiness.
• Mr. Saravanan – Happy with family support and being with people with similar socialization perspective

Conclusion :  Mr. Rasaiya has concluded the reflection session by highlighting some shared points by others and tips for being balanced.

2. Projects:

2.1. Mobile Mental Health Clinic: (Ms. Anitha)

2.1.1 Review:

• Mobile Mental Health Clinic piloting — (Sethurapet, Karasu)

• Total No.of People Reached in two days: 850 
• Total No.of people (In-person Distribution) :700 
• Pamphlet Distribution:150 

• Presentation about Youth Helpline in Government school and Youth Club.
• Documentation of MMHC
• Mobile Mental Health Clinic piloting — (Kalapet) 

• Total No.of People Reached: 1,636
• Total No.of People (In-person Distribution): 1,250 
• Pamphlet Distribution:450 
• Poster Distributed: 19

• Volunteer Mobilization
• Mobile Mental Health Clinic piloting — (Muthialpet) 

• Total No.of People Reached: 600
• Total No.of People (In-person Distribution): 400 
• Pamphlet Distribution: 200 

• Worked on annual report 

2.2. Youth Helpline (Ms. Anitha)

2.2.1. Review

• Youth Helpline calls : Totally – 32 calls : Benefitted – 6, In-progress – 5

• Job Assistance – 8 
• Career guidance – 1 
• Entrepreneurship – 1
• Counselling – 7
• Education loan support – 3
• Volunteer – 1
• Unknown – 2
• Other – 9

• Follow ups on job Assistance, entrepreneurship and counselling and updating call tracking
• Met Director of Higher Education to seek consent for Helpline presentation
• Met Principal of Govt School regarding presentation
• Worked on Youth helpline data helpline call tracker 

2.2.2. Support Required

• Need of volunteers and fellows are required.

2.1.3 Challenges

• Volunteer mobilization

2.3. Girls Lead Girls (Ms. Keerthana)

2.3.1. Review:

• GLG Piloting, Video Editing (Subtitle)
• Worked on one page GLG status Report and Testimonial Poster
• Article on GLG online course (The New Minute)
• Selected interns for subtitle
• Translation for shortlisted assessment question
• Worked on website related works
• Email for BBC media and Feminist Award draft Preparation (Applied on 4th week)
• Went to Government school for Presentation
• Letter for Directorate of Higher & Technical Education (for dissemination)
• Had a meet with Women dept college HOD and follow up for the same
• Interns and polite follow up and  reviews subtitle content

2.3.2. Planning:

• Planning to work on GLG Subtitle, Reference PDF
• Planning to work on webinar and promotional works

2.4. National Conference : (Mr. Rasaiya)

2.4.1. Review :

• Worked on Abstract book preparation
• Communications with the delegates
• Meet  with the department of Social Work, Pondicherry University.
• National Conference (Topic : Youth Life, Livelihood & Mental Health) was held on 12th February, 2021 with 19 Paper submissions, 160+ participants on the supervision of Chief Guest-Vice Chancellor and Dean School of Social Sciences, Pondicherry University.
• Certificates were distributed to the presenters, Co-authors, participants and organizers.

2.4.2. Planning

• Planning to work on Full paper submission followup    

2.5. Youth Model Election Manifesto : (Ms. Yazhini)

2.5.1. Review :

• Worked Posters and launched Google form
• Worked promotion Videos and related works
• Completed designing and compilation Work
• Discussion and content finalization

2.5.2. Planning

• Planning to work on final compilation works
• Press meet and official Election Manifesto launch

2.6. Multimedia: (Mr. Surath)

2.6.1. Review:

Worked on  following things in the month of February :

• 10 year Report Designing and Annual Report 2020-2021
• National Conference Abstracts Book
• Panel discussion( TYCL International), Election Manifesto and Documentary Screening Poster
• Manifesto Promo video Soot & Editing
• National Conference Abstracts Invitation & Poster
• National Conference certificate and Creatothon certificate
• GLG Testimonials Poster and Youth Helpline Process Mapping
• TYCL international panel discussion poster and GLG webinar Poster
• sristi Inauguration
• GLG Subtitle & Video compress, Editing
• Documentary screening works & Photography
• Participated in Positive masculinity discussions
• CRD planning Meet
• Conducted ‘Designing workshop’
• Participated in Ecosystem TOT 

2.7.  Documentary Screening: (Mr. Rasaiya)

2.7.1. Review:

• Selected ‘Plastic Pollution Awareness’ for a documentary in local language and context
• Worked on documentary screening setup, promotional activity and final related works
• Organized a screening on 27th February, 2021 and titled a documentary as “Fantastic Plastic” with 15+ participants. Comprehended documentary has paved the way to insightful discussion among the participants. 

2.8. Open Mic (Ms. Keerthana)

2.8.1. Planning

• Approach, Venue & date/ week
• Promotional activities and event plans

2.9. Administration : (Mr. Suresh)

2.9.1. Review

• Framing & Standardization of Policies / Procedures of the organization
• Recruitment Drive for the part time post of Coordinator (Office Manager)
• Preparation of Annual Report for FY 20-21 — on progress
• Planned to apply for FCRA in April after getting Audit report
• Review on partner organization held on 27/02/2021 with board members. Follow up meeting with partners to be held soon.
• Have sent an English version of GLG Press Note to all the News Channels.

2.9.2. Support Required

• Requested volunteers to reimburse all their expense incurred on behalf of the organization on or before 15/03/2021

2.10. Finance & Audit : (Mr. Suresh)

• Expense and account details of a month: 

• Expense of the month – Rs. 24,250/-
• Bank Balance as of 28/02/2021 – Rs. 50,332/-

3. Gratitude Practice