MINUTES OF MEETING

Attendance : 10

Attendees : Siva Mathiyazhagan, Pragathi, Jugal Kumar, Francis Kuzhanthai Raj, Saravanan, Punitha, Surath, Hariharen, Pradeep, Suresh (Virtually)

Facilitator : Mr. Saravanan

Reflection

• • Self Reflection

Self reflection – Turns to articulate the factors(development, need a focus, etc ) against three categories in the individual’s life in 2019

• Mr. Francis

Personal : Exposure

Family : Support

Social : Networking

• Mr. Hariharen

Professional : Responsibility

Personal : Focus

Social : Thought process

• Mr. Surath

Personal : Reached first step in determination

Family: Support

Social : Engaged in evolution of society

• Mr. Jugal

Personal : Descriptive innovation

Family : Out of commitment

Social : Experiencing hardest side of society

• Ms. Punitha

Personal : Progress 

Family : Progress

Social : Needs focus

• Mr. Suresh

Personal : Growth 

Family : Expansion 

Social : Networking 

Organization : Responsibility positioning

• Mr. Saravanan

Personal : Happy

Family : Responsibility

Social : Understanding

Organization : Positioning

• Mr. Pradeep

Personal : Learning

Family : Support

Social : Support

After this, bookmark sheet has given to all individuals to note it down their plans that are needs to accomplish in the year 2020

• • Social Reflection

Does caste system influencing all social issues? If so then how does it affecting or influencing the issues and how can we work on evolution towards the same?

• Mr. Jugal said, Yes, caste system plays a major role in influencing most of the social problems. And he had faced and affected by the same. He has a strong determination to avoid the transfer this perspective to the future generation. If this transition has eradicated, then it will the good progress towards a healthy society.
• Mr. Francis shared that he is still dangling to find the source of factor of the reservation system comes into an act. He felt that, the females are getting affected by the caste system in their personal life. Females are often used as strategy tool to promotion the caste.   
• Mr. Saravanan has shared his personal wisdom towards youngster’s wrong understanding about the reservation system. 
• Ms. Punitha said, females are prevailed to follow their partner’s religion even in inter- caste marriage.
• Ms. Pragathi shared her view that, it will be good, if the education system followed the basis of merit rather than reservation system.
• Mr. Siva Mathiyazhagan has concluded the reflection session with how the reservation system has constructed, what are the percentage divisions, how this percentage impacting the system and how can we change our perspective towards reservation system. 

1. Projects:

 

1.1. N’KaNa: (Ms. Punitha)

1.1.1. Review:

• Reached out to volunteers regarding the meet 
• 3 volunteers had met their child out of 6
• Regarding Girls LeadGirls Program for school students – follow up Education department 
• Got permission to conduct Child Safety Awareness Program for government school in Ariyankuppam, Noonakuppam, Villanur. 

 

1.1.2. Planning:

• Planning to follow up with education department in order to confirm the date for awareness program 
• Planning to complete N’KaNa project’s paper

 

1.1.3. Support Required:

•  Mentor has to be identified and mapped to Samrath, child from CC

 

1.2. Youth Helpline: (Mr. Francis)

1.2.1. Review:

• Actively preparing Monthly Newsletter.
• Youth Helpline calls   Totally – 6 calls 
  • Female – 3
  • Male – 2
  • In – progress – 3
  • Benefitted – 1
• Updating Helpline tracker regularly
• Attended the World Youth Forum Submit, EGYPT
• Preparing helpline Annual Report 2019.
• Total expense of this month 
  • Fellow Stipend – Rs 12000
  • Mobile services – Rs 1200 
  • Total – Rs 13,200

1.2.2. Planning:

• Follow up with WIN TV
• Planning for presentation in Tagore Arts College

 

1.3. INAGI: (Mr. Ruban & Mr. Surath)

1.3.1. Review:.

• Dr. T. Arun, IAS, District Collector of Puducherry has visited and discussed with the people of Thazham Poo Nagar, Murungam Pakkam Pet. He has also collected the issues and challenges faced by the people.

1.3.2. Planning:

• Planning to complete Helpline Video.

 

1.4. Manathodu Pesu: (Ms. Punitha)

 

• Planning for re-follow up an official letter that has sent to Education department.

 

1.5. Ecosystem Based Leadership: (Mr. Saravanan)

 

• Facing challenges in trainer availability

 

1.6 Harvesting Youth Leadership: (Ms. Pragathi)

1.6.1. Review

• Prepared and finalized the concept note of the event
• Published registration form and getting applicants
• Preparation of bilingual posters for the event
• Confirmed the venue for the event
• Expense for posters printouts : Rs 210     

 

1.6.2 Panning

• Planning for promotion activity
• Follow up of resource person

 

1.6.3. Support Required

 

• Registrations of existing volunteers for HYL          

 

1.7. Multimedia: (Mr. Surath)

1.7.1. Review:

• CRD Jury panel and winner video
• CRD invitation, winner certificates & backdrop banner design
• Creatothon winner Certificates 
• Awardee backdrop banner design
• HYL Posters
• Happy New Year Poster
• Youth Helpline Annual Report

1.7.2. Planning:

• Planning to completed Mr. Ramkumar Sir’s book

1.8. Child Rights Day: (Mr. Suresh & Mr. Deepak)

1.8.1. Review:

• Completed CRD jury panel
• Conducted Creatothon in some school
• Organized jury panel for creatothon 
• Invitations and creatothon certificates were distributed 
• Stated to design Thanks card 
• Started to prepare documentation report of the event 

 

1.8.2. Planning:

• Planning to complete the report
• Planning for the distribution of Thanks Card 
• Planning to distribute Lucky draw prize on HYL

 

1.9. Administration: (Mr. Suresh)

• Mr. Francis was participated in the UNCRC and World Youth Forum. 
• Annual Board Member Meeting was held on 29th December, 2019 and discussed about Strategic Plans for 2020 :

• Administrative Reforms
• Fellows Recruitment
• Rules and Responsibilities of the board members
• Managing strategy of partner organisations.
• Planned to issue ID Card all the active volunteers

 

1.10. Finance: (Mr. Suresh & Mr. Francis)

Expense and account details of a month: 

• Stipend: Rs 26,000
• Admin & program expense: Rs 1,10,000
• Bank Balance: Rs 1,42,494.83

 

2. Gratitude Practice